5 Ways to Make Your Office Move Easier

Office relocation requires many steps and can be time-consuming. If you take these steps, you can make your relocation easier for yourself and your employees. Planning in advance, decluttering your office space, and creating a communications plan are all things you can do to ensure your office relocation will be as simple and successful as possible. Here’s what you need to know to ensure a satisfying and lower-stress experience for your business.

1. Plan Far In Advance

As soon as your business is sure an office move is coming, start planning. You can even start planning your relocation years in advance. The more time you give yourself, the easier to finish everything by the deadline. Your plan should include decluttering (see below), budgeting, and replacing all business cards and letterhead with your new address.

To start planning, create a moving committee of decision-makers and staff who can keep the process moving. Have them create a written plan, including a step-by-step process for completing the work. They will need to assign someone (or a group of people) to each task that needs to be completed.

2. Get Rid of Equipment and Clutter You Don’t Need

Decluttering before moving is a way to save money and maintain a neat workspace when you move into your new office. Go through your storage closets, desks, and drawers to remove anything your office no longer needs. This may include office equipment and even supplies. The more you can eliminate, the easier it will be to pack and leave when the time comes.

3. Create a Communications Plan

Every business needs a communications plan during a relocation. The communications plan should include separate timelines for communicating with customers, vendors, and staff.

Give your office plenty of time to communicate with all involved parties, and make sure that you’re communicating with all involved parties using a variety of methods (email, in-person, online, etc). Keep in mind that your communication goal varies depending on the audience.

Your employees must understand how this change benefits them and what they should do to prepare for the relocation. Customers must know how to reach your business once the relocation occurs. Write different messages for different audiences.

4. Protect Your Office Data

Protecting your office data is never more critical than when you’re in a relocation. If something should happen to one of your computers, it’s essential to know that you have the data backed up. Work with someone in your office to ensure all data has been backed up to a network where employees can access it from other computers. You can also back up your information to a cloud server, where you can access it from any device.

5. Create a Timeline

Sticking to a timeline is essential when relocating. Falling behind on a critical step like packing could mean your relocation is delayed or much more chaotic than expected. Post your timeline for relocation somewhere in your office where everyone can see their roles and deadlines for accomplishing moving-related tasks.

Trust the Moving Professionals

Your office relocation will be better if you work with experienced, reputable movers. Contact us to learn how we can help with your upcoming office relocation.


10 Things You Should Do With Your New Home Before Movers Arrive

As you prepare for moving day and finish tasks at your soon-to-be former home, you’ll also have tasks to put on your checklist for your new home. Before the movers arrive at your new place with your belongings, the following are ten things to do.

1. Turn on Utilities

Before moving day, double-check to ensure your electricity and water are on. You’ll face challenges when settling in if your utilities aren’t working on or before moving day.

2. Reserve Parking

Parking may be at a premium in some HOAs, apartment complexes, or other communities. Scout out the parking situation at your new place and, if necessary, reserve a parking spot for your movers. This makes carrying boxes and large items much easier for your moving crew.

3. Reserve an Elevator

If applicable, reserve a block of time for the elevator if your new home is on an upper floor in an apartment building or condo complex.

4. Find Out the HOA or Apartment Complex’s Rules

Communities sometimes require a moving permit for large vehicles. Before moving day, ask your landlord, HOA, or apartment building manager about permit requirements.

5. Warn Movers About Obstacles

While you can clear many obstacles yourself, there will likely be a few obstacles you can’t do anything about. Let your movers know about any peculiarities or challenges they might face.

  • Small doorways
  • Stairs
  • Narrow streets
  • Parking on hills or curves
  • Time restrictions for parking or elevator use

Think about conditions potentially delaying or preventing your mover from completing their jobs. If you identify anything, let them know ahead of time. This way, they can plan accordingly for vehicles, tools, and other equipment.

6. Do a Deep Cleaning

If you can access your new home before the movers arrive, schedule time to do a deep cleaning.

  • Disinfect bathrooms and kitchens
  • Vacuum carpets
  • Mop floors
  • Wipe down cabinets, closets, and other storage areas

This makes it easier to bring in your things without worrying about simultaneously cleaning as you unpack.

7. Clear Indoor and Outdoor Potential Hazards

If you have access to your new home before moving day and plan to take items over, have clear paths in hallways and rooms before the movers arrive. Look over the paths from the door to the driveway or roadway. Clear any debris from the walkways, such as leaves, branches, rocks, flower pots, or other potential trip hazards.

8. Measure Doorways and Rooms

Measure all doorways and rooms to determine where large items will go. It would be unfortunate that the movers could not bring your belongings inside due to size constraints. The last thing you want is for your movers to spend extra time figuring things out or disassembling items. (This puts them behind schedule and possibly costs extra money.)

9. Protect Your Floors

Cover floors and carpets with old sheets, blankets, or tarps to protect your floors, especially if it’s wet or muddy outside.

10. Miscellaneous

  • Put your first night box and paperwork in your vehicle
  • Prepare a bathroom for movers to use
  • Keep water on hand for you and your movers

Moving Made Easy

Preparing your new home before the movers arrive helps facilitate the process. If you’re ready to begin planning, contact us for a free quote.